Step 1 – Initiation
The process of receiving assistance begins with a parent/caregiver contacting us via e-mail or phone. A free 30-minute consultation will be scheduled to collect some basic information (age, gender, concerns) to ensure that Days of Victory Center for Autism is an appropriate setting for your child’s needs.
Step 2 – Intake Packet Sent
Within 24 hours of the initial consultation, if it is determined that your child's needs can be met at our facility, an intake packet will be sent for the parent/caregiver to complete. Additionally, the intake packets contain all necessary services agreements, service descriptions, privacy notices and financial agreements.
Step 3 – Insurance Verification
While we await completion and submission of the intake packet, we will contact your insurance carrier to verify benefits. A summary of your coverage will be shared with you and discussed so that you are aware of what services are covered. Please note: a quote of benefits and/or authorization does not guarantee payment or verify eligibility. Payment of benefits is subject to all terms, conditions, limitations, and exclusions of the member’s contract at the time of service.
Step 4 – Prior Authorization for Assessments
Upon completion and submission of intake packet, and supporting documents (I.E., diagnosis, evaluation report, etc.), we will submit a request for prior authorization for the initial assessment. The timeframe to receive the authorization varies by carrier, but is typically less than one week. Once the authorization is received, we will contact you to schedule the assessment. *Private pay clients will be required to pay the initial fee as outlined in the financial agreement prior to the assessment beginning.
Step 5 – Scheduling Assessment
With authorization in hand, we will schedule an initial assessment with your child. We will work to schedule a time that is accommodating for both the family and therapy team. The initial assessment can range from one to three sessions in duration, depending on the needs of the child.
Step 6 – Assessment Process
The assessment will be completed in your home by your child’s case manager who is both a Board Certified Behavior Analyst (BCBA) as well as a Licensed Behavior Analyst (LBA). The assessment will assess development across domains, as well as concerns presented by the family. Included in the assessment will be direct observation of the child, direct testing and parent/caregiver interviews.
Step 7 – Treatment Planning
Upon completion of the assessment, a summary report will be written and a treatment plan will be composed by the BCBA based on the results. This information will then be provided to the family and a meeting will be scheduled to review the plan to ensure the family fully understands the goals and structure of therapy. Opportunity to ask questions and gain clarification will be provided prior to the implementation of the plan to ensure that the family is in agreement with the goals.
Step 8 – Prior Authorization for Treatment
As the family and BCBA review the treatment plan, authorization for treatment will be submitted to the insurance agency. Depending on the insurance carrier, it may take up to a week to receive authorization for treatment. Authorizations typically provide coverage for a 6-month period, at which time a re-authorization is required for therapy to continue.
Step 9 – Schedule Therapy
Once the treatment authorization has been received, you are now ready to schedule therapy sessions. You will be provided with a number of available days and times for therapy, which will vary depending on the therapeutic needs of the child.
Step 10 – Ongoing Therapy Sessions
Now that you have successfully scheduled your therapy sessions, it is vital that your child consistently arrives on time and attends all of their scheduled sessions to ensure the greatest progress possible. We greatly appreciate you allowing us to be of support to your family and look forward to working with you to make lasting changes in the life of your loved one!
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